How to export your students from Kicksite

Import the file into BeltManager

First, tidy the file

• Every student needs a date of birth. It's how BeltManager knows who is under 18 and needs a guardian.The import asks whether your file's dates are Month/Day/Year or Day/Month/Year, and starts on Month/Day/Year for a US school. It refuses a file that is clearly in the other order, and shows each student's date of birth as it will be saved, so check the preview before you import.
• Students under 18 need a guardian on the same row: a guardian name, plus a guardian email or phone. Siblings who share a guardian end up linked to the same guardian record.
• Phone numbers need the country code. Write them as +1 555 010 0123. A number without +1 is refused. If your phone column isn't in that format, set it to "Don't import" and add numbers later.
• Status can only be "active" or "trial". Remove students who have left, or set the status column to "Don't import" and everyone comes in as active.
• Only bring what you need. Medical notes import if you map them, but leave out anything you don't need to run your classes safely.
• Size: up to 1,000 students, 50 columns and 2 MB per file. Split a bigger file in two.

Then import it

1. Sign in to BeltManager as the school owner and open Students → Import.
2. Choose your Kicksite CSV file. Want to see the expected layout first? Click Download template.
3. Match your columns. BeltManager recognizes these headings automatically, and common variations such as "Parent email", "Belt", "Rank" or "Class":
   • First name
   • Last name
   • Date of birth
   • Email
   • Phone
   • Guardian name
   • Guardian email
   • Guardian phone
   • Group
   • Current belt
   • Status
   • Medical notes
   • Emergency contact name
   • Emergency contact phone

   First name, Last name and Date of birth are required. Set any other column to "Don't import".

4. Check every row. The preview shows what will happen to each student: created, updated, skipped or an error. A student already in BeltManager with the same name and date of birth is skipped, unless you tick "Update students who are already in BeltManager". If any row has an error, nothing is saved: fix those rows and check again.
5. Import. A Group name you don't have yet becomes a new group, and its students become its regulars. A Current belt you don't have yet is added to your belts: if you teach more than one style, write it as Karate: Yellow so BeltManager knows which ladder it belongs to.
6. Changed your mind? You can undo an import within 24 hours from the import history on the same page.

Stuck on a column? Send us the file's column headings (not the data) and we'll tell you how to map them.